Meeting Minutes – March 22, 2018

Music Booster Meeting

Introduction of Officers
Reminder of Spring Fees – due Feb 15
- Email Yvette if you have any questions or need to make arrangements
- Spring fees are a little different from the fall fees
Looking for a choral or orchestra volunteer representative for the executive committee so we can make sure we meet all of your needs as well
Next General Meeting – May
- Elections for next year’s Board positions – Email us if you have any questions
- It’s a lot of work, but it’s a lot of fun
Mr. Cavanaugh
- Tomorrow is our Tri-M Jamboree after school from 3-6p
  - Guest speakers will be here
  - Tri-M students will be performing
  - Round table discussions
  - Refreshments will be served
  - This is its 3^rd year for the Jamboree
- County Band assessment on Monday
- County Orchestra assessment on Tuesday
- Permission slips for the County Band/Orchestra assessments are available tonight if you need to sign one – the $10 is for lunch, your student should bring it on Mon/Tues
- Choral students received an excellent rating
- April 27 – Spring Instrumental Concert
  - Dinner service will be provided before the concert
  - Concert starts at 7:00
- May 4 – Spring Chorus Concert
- May 18 – Jazz and Guitar Ensemble Concert
- May 26 – Armed Services Parade in Crofton
- June 7 – Graduation – Commencement Performance
  - There will be a choral portion of the music presentation.
  - Seniors are welcome to perform in commencement, regardless of their musical background.
- Summer Band Camp; Aug 6-17
  - First full 2 weeks of August
Diana Murray – Fundraising
- Dining Out
  - Killarney House is being rescheduled – looking for March/April date
  - May – Panera in Edgewater
- Dinner and a Concert
  - Italian Dinner
- Golf Tournament – June 22
  - Captain and crew – 4-man team
  - Walden Country Club
  - 9:00a – 2:00p, followed by luncheon
  - Silent auction and door prizes
    - Please speak to your employers
      - For a donation we can place a sign
      - Donations of goods and services will be appreciated
- Possible Yard Sale
- Helps to supplement the program – we could use everyone’s participation
- Amazon Smile – Select South River Music Boosters
  - A tiny percentage comes back to the Music Boosters
  - Uses your account and everything, very transparent
- We are open to fundraising ideas
- DI Tournament – we sold food at the tournament – raised about $289 there
- We have a slide-deck that shows where the funds go to
- We appreciate your participation in all of our fundraising participation
- We have one of the lowest fees in the county for participation in the music program
Lawrence Priebe – Treasurer
- Email Lawrence if you have any questions
- We are a 503c non-profit. We are a charitable organization
- The county doesn’t pay for the buses that we need to go to the tournaments
- If you need us to work with you on payments, please let us know. We will work with you.
- For those that have freshman, sophomore, junior students, we need you to help us next year. We have some Senior positions that will be graduating
Blair Livesay – Uniforms
- We are moving into a new black gown for the girls. The new ones are short sleeve and work better for Orchestra.
- You don’t have to buy a new dress, but you can if you want. ($65) We are not asking students to purchase a new dress if they already have one.
If you are not receiving information and you think you should, please email us so that we can keep our records up to date.
Our website is the centerpiece. It is updated regularly, so if you have any questions, check there. We will have copies of our festival permission slips on the website tonight in case you need it. They are available on the home page.
We will have the meeting minutes posted to our website. If you have any questions, please let us know.
BTW, Phantom of the Opera is our Marching Band Show for next year. We will be having a planning meeting soon. Watch for details.

Spring Trip Meeting

Toronto, Ontario Canada – 2018 Spring Trip Meeting Presentation
April 12-15, 2018
Basic Rules of Student Conduct
Itinerary
- Leaving Thursday evening – Need to be in Niagara Falls by 7am
  - Leaving by 10p
  - Check-in at 9p – Check-in at the desk
- Show us your passport or you won’t be getting on the bus
- Any medicines, including over-the-counter pain medicine must also be turned into the adult who will be responsible for your student
  - Medicines need to be in a ziplock bag with the form – on the bag, name, dosage and times
- Buffet breakfast at Hard Rock Café
- Hornblower Cruise
- Journey Behind the Falls
- Toronto – About 1.5 hrs from Niagara
- CN Tower – glass floor
- Free time
- Italian restaurant for dinner
- Get back to hotel around 9:30p
- Sat morning – all 3 groups perform
- Casa Loma – castle
- Eaton Center – more downtime for the students
- Dinner at Medieval Times – Award Ceremony
- Sunday – Breakfast, then leave
- Stop for lunch (need money for this meal)
- Stop for dinner – included in cost
Packing Reminders
Power Outlets – electric is the same as ours – no converters are needed
Money – Toronto businesses will accept American money
- They will give an exchange rate to their benefit
- It is up to you to decide. We will not be stopping anywhere for the conversion, so get it ahead of time.
- Need money for: 3 lunches (Fri, Sat and Sun), snacks, and souvenirs
  - 2 lunches are in Canada; 1 lunch in US
- We recommend about $100 per student
Cell phones – check with your carrier
- Some carriers allow Canada
- If you are roaming, it can be very expensive
- Check with your carriers
Bus
- Have a battery pack – we don’t know if the bus will have electricity
- First night is overnight on the bus
  - Feel free to wear sweatpants (school dress code applies)
  - You can change in the bus bathroom if you want to do that
  - You can leave your bags on the bus during the excursions
- You can bring movies to watch on the bus
  - PG-13 or lower
  - Cavanaugh must pre-approve them – this is an extension of the school day
  - We don’t know if it will be DVD or Blu-Ray – bring the DVD version to be on the safe side
- We will provide snacks and water – you are welcome to bring your own, but nothing too messy
Hotel
- Quiet hours: 11p – 7a
- All students must be in their room and quiet by 11p
- We need to be respectful of the other patrons in the hotel
- NO BOYS in a girl’s room – serious repercussions
- NO GIRLS in a boy’s room – serious repercussions
- There are plenty of general areas to hang out in
- Hotel has a pool, but not a lot of time to swim
  - If there is no lifeguard, then no student can be in the water without an adult present
- No PJs in the hallway.
- The chaperones will be confirming the occupants of the room at 11:00p. We will shut the door and put painter tape across the door. We will be checking the tape again in the morning at 7:00a.
  - If you have an issue, call your chaperone.
  - Operate on a 100% honesty rule.
- AACPS Code of conduct – no drugs, no drinking, no smoking, no vaping, etc
  - Things that are not allowable at school are not allowable on this trip.
  - If a student is found in possession of an illegal substance, they will be remanded to the custody of a law enforcement official in Canada. You will receive a call that you will need to go there to pick them up. We will no longer be responsible for them.
  - There is zero tolerance on this trip.
- Attire for the trip – check the weather
  - Will be cooler – wear layers
  - Each student will receive a blue t-shirt. It must be worn after performances on Saturday
  - Bring your ENTIRE performance uniform
  - Black socks! Not white!
  - If in chorus and band, bring both black and white shirts.
  - Bring a raincoat
  - AACPS rules are in effect. If you can’t wear it at school, don’t expect to wear it on the trip.
  - You can get as wet or dry as you want on the Hornblower Cruise. If you get wet, you will be cold. If you want to bring clothes to change into on the bus you can.
- When we get to the border
  - A border security agent will board the bus and ask to see everyone’s passport. Please be compliant of everything the border agent asks you. Whatever information they ask, realize that they are doing it for their own homeland security. They do not have a sense of humor. Be direct with the questions they ask you. If you don’t know the answer, be up front with them and tell them that. We will have the same thing coming back into our country. Be extra aware and responsible if you are asked a direct question.
    - Do not make a joke about ANYTHING!
  - They may ask you if you are bringing anything and where you purchased it.
- Any issues that arise
  - You will have a chaperone assigned to you – start with them
  - If you can’t find your chaperone, look for Teri
  - If it is a big issue, go to Mr. Cavanaugh and Dr. Orr.
- If there is a medication form on file with the school, the school will give us a copy of the form.
  - Medications should be in the actual prescription bottle
- Chaperone Responsibilities
  - Each chaperone will be responsible for 4-5 students
  - If you are walking around and see a SR student doing something inappropriate, stop them
  - You don’t have to follow along with your chaperone everywhere, but keep in contact with your chaperone and let them know where you are going – group text works well
    - Students without cell phone will need to be paired with someone who has one
  - Report on time for all events – please be on time
    - Make sure you know your students are there too
  - If the student can’t do it on this trip, you can’t do it either
  - Chaperones need to spread yourselves out on the bus – we can’t all sit in the front
  - Students should stay seated as much as they can on the bus
  - 1 bus
    - 36 students
    - 8 chaperones
    - Orr and Mr. Cavanaugh
    - Chaperones will get seats to themselves, not students
  - When we arrive at destinations, keep students on the bus while we check-in
  - Bus driver may have additional rules
  - Enforce the quiet time
  - We go in pairs at the 11p check-in
    - Time to be up
    - Time for breakfast
    - Time to leave hotel
  - Give students a piece of tape for the inside of the door as a reminder
  - No swimming unless there is an adult sitting poolside – if there is no other adult, do not leave the poolside
  - Do not let anyone leave by themselves – If you see a student by themselves, stay with that student until they are with a buddy or their chaperone
  - If there are behavior problems, report it to Mr. Cavanaugh or Dr. Orr
  - Special thanks to Diane, Yvette, and Suzanne for handling all the forms when that came up! Especially to Diana and Bobby’s Dad for notarizing all those forms.
  - Do not open hotel windows.
  - There are 4 students or 2 chaperones per room
- Performances
  - The band and orchestra – we are combining to a modified orchestra ensemble – performing 3 pieces
  - Vocal ensemble
  - Educational component – adjudicated performance
  - Performing on an international stage
  - Music from Symphony Group and 1 additional piece, maybe a patriotic piece
  - Orr is doing the same thing, bringing a piece that they have been working on, then another one that they would be familiar with
- Out on the table is a sign-up for room. Please sign-up tonight.
- If you have any questions about fees for the trip, see Yvette Moore before you go tonight or e-mail [email protected].