Meeting Minutes – January 26, 2017

South River High School

Music Booster’s General Board Meeting

January 26, 2017      7:00 pm

Attendees:  Kim Becht, Suzanne Conard, June Dwyer, Teri Gregory, Blair Livesay, Sarah Minick, Denise Moore, Diana Murray, Joe Niemann, Lisa Niemann, Kim Quick, Sheryl Weimann, Margaret Wood

Called to order: 7:00        Quorum Achieved


Instrumental Music Director Report; Gerald Cavanaugh

  • Cavanaugh gave a “State of the Department” report, as well as distributed a written copy, and touched on most points of the report.
  • Cavanaugh would like to focus on increasing the visibility of the band, and discussed several ways of doing so:
    • More performances around the communities; recently added:
      • 3/5 St. Patrick’s Day Parade in Annapolis
      • 5/13 Armed Services Parade
    • A robust website
    • Increased interaction with our feeder schools
  • New Instruments
    • The county music coordinator is looking into ways to improve the instrument situation throughout the county. Some ideas:
      • Swap meet
      • Lease programs
      • Grants (would need a grant writer, ask at general meeting); possible sources
        • Grammy Corp.
        • Edutopia
        • Music and Arts
        • Rosso Music
        • Others? Perhaps a parent knows of sources
  • Miscellaneous Upkeep of the Music Department Area
    • Cavanaugh would like us to organize a schedule of upkeep to the following areas:
      • Uniform Management
      • Cleaning the band room and adjacent areas
      • Organization of the band room and adjacent areas
      • Inventory

Executive Board Reports:

President; Sarah Minick

  • Gave general updates on the spring trip, uniforms, upcoming events; discussed in detail throughout these minutes

Vice President; Lisa Niemann – No report

Treasurer’s Report; Dianna Murray

  • Spring Fee of $75 is now due.
  • General Reminders of Student Accounts
    • Student accounts: When student graduates or leaves band any monies earned can be transferred to sibling
    • Money in student account earned from sales, etc. cannot be returned to student, if not used it will go into the booster general fund
  • General Music Booster Funds are as follows:
Statement of Account as of 01/16/17
Booster Operations $16,755.74
Instrumental Fund $1,599,89
Color Guard $799.57
Jazz Fund $111.01
Chorus Fund $1,032.87
Student Credit Accounts $2401.55
Total: $22,700.63
Checkbook/Bank as of 01/16/17 $22,700.63

Recording Secretary; Suzanne Conard

  • Reviewed meeting minutes from September 26 General Meeting; approved as final
  • Reviewed outstanding Action Items from September Meeting:
    • Get Website up and running for new school year. Kim Becht has agreed to work on the website (CLOSED)
    • Get Mail Chimp up and running for new school year (Gregory) (CLOSED)
    • Fill Volunteer Coordinator position (Board) (CLOSED – NOT NEEDED)
    • Reach out to middle schools for volunteering and generating interest in band (youth delegates Neimann/Conard/Quick/Valentine)
      • Central Middle (CLOSED)
      • Crofton Middle (OPEN – still need to meet with new band director)
      • STEM Feeder (OPEN-need to reach out to 8th grade band students who will be in the STEM program)

Committee Reports:

Correspondence Secretary; Teri Gregory

  • Reminder to all to use Sign-up Genius to volunteer for events
  • All band events, including those which were tentative, have been updated and sent to parents via email

Fundraising; June Dwyer

  • Opportunity for band members to work the Bowie Baysox game for a percentage of concession sold
    • Small booth 8% of sales, would need 6-8 students
    • Large booth 12% of sales, would need 12-15 students
    • 3pm until end of game
    • Must commit to one game per month
    • No decision on whether we should accept offer (ACTION ITEM)
  • Yard Sale coming up in May
  • com
    • Fundraiser by which person shops via their website and the band gets a percentage of the sales

Uniforms; Peggy Gunde, Sheryl Weimann

  • Uniforms will be cleaned at the end of the summer

Spring Trip; Sarah Minick

  • Nashville Trip is cancelled due to poor attendance
    • All monies will be returned, or can be kept in student accounts
  • Sarah and Teri are investigating an overnight trip to Busch Gardens
    • Students would perform on Friday at “Music in the Park” Festival
    • Stay one night, and enjoy the park on Saturday
    • Tentative Date is April 21-22

Volunteer Coordinator – Position Cancelled

Youth Delegate Report:  No report

Spirit Wear; Kim Quick

  • Kim can reopen the website whenever we want

New Business:

  • Senior Banquet
    • Scheduled for May 15th
    • Londontown Hall
    • Will be staffed primarily by Tri-M underclassmen
  • Play-A-Thon
    • March 4th; Weather date March 11th
    • 9 am – 7 pm
    • Two volunteer teams needed; 8am-2pm and 2pm-8pm; Sign-up Genius
    • Set-up, food, hospitality, chaperone, clean up
    • Lunch, dinner, snack, water will be provided ($5 for each) 
  • Volunteer Hours
    • South River HS requires an accounting of all volunteer hours
    • Need estimates from all parents and other volunteers (ACTION ITEM)

 Next Meeting: TBD

Action Items:

  • Decision about volunteering for Bowie Baysox games
  • Estimate of volunteer hour
  • Follow-up on open Action Items from September, 2016 meeting

Meeting adjourned: 8:25