Fall Music Booster Meeting Notes – September 7, 2017

View the Welcome to South River Music Boosters slides from this meeting.

Welcome – Suzanne Conard

  • Band and Orchestra – Gerry Cavanaugh
  • Chorus – Dr. Orr

Music Boosters 101

  • Purpose: The purpose of the South river music boosters is to raise funds to supplement the music program at SRHS and to enhance the character of the music activities of the school through various means of support. We support every music group here at the high school: band, orchestra, jazz band, chorus, and tri-m.
  • 501(c)(3) – All donations made to our organization are tax deductible
  • Booster Executive Board and Committee Chairs
    • Board
      • Department Chair: Gerald Cavanaugh
      • President: Suzanne Conard
      • Vice-President: Diana Murray
      • Treasurer: Lawrence Priebe
      • Secretary: Kimberly Becht
      • Faculty Advisor: Ms. Pan Andrews
    • Committee Chairs
      • Fundraising: Diana Murray
      • Finance: Yvette Woods
      • Spring Trip: Teri Gregory
      • Food Service: Suzanne Conard
      • Uniform: Blair Livesay
      • Communications: Teri Gregory
      • Community Outreach: OPEN
      • Equipment: OPEN
      • Graduation Class: OPEN
      • Volunteer: OPEN
      • Color Guard: OPEN
      • Alumni Activities: NEW
    • We have many open committee chair positions. We are always looking for volunteers to help out.
    • Community Outreach – getting us out into the community, such as participating in parades, helping to get businesses support us, etc. This is to get our name and face out there.
    • Equipment – help get the equipment out to the games, tournaments, etc
    • Graduating Class Committee – a couple events throughout the year to feature our seniors
    • Volunteer Coordinator – help rally volunteers
    • Color Guard – we have a nice group of 10 this year. Help keep the color guard in the loop
    • Alumni Activities – we want to bring our alumni back and help them stay in the fold
    • If you are interested in volunteering, please e-mail us at southrivermusic@gmail.com
  • We do a lot, such as:
    • Transportation of students and equipment to events,
    • Purchase, repair, and upkeep of instruments,
    • Repair and cleaning of marching and concert attire,
    • Purchase and upkeep of color guard uniforms and equipment,
    • Payment to marching band assistants,
    • Competition entry fees
    • Food service,
    • Decorations for events
    • Hospitality for guest conductors and clinicians,
    • Senior recognition,
    • Chaperoning, and
    • Marching band show props
  • Band Fees and Fundraising
    • Lowest band fees in the county – we don’t want money to be a factor in whether a student can participate.
    • Try to emphasize passive fund raising, such as shopping online, going out to dinner, etc.
    • We do not do door-to-door sales.
    • Fundraisers already
      • Maryland Renaissance Festival – working the soda stands
      • Chipotle in Edgewater September 19 – we have to mention that we are there for South River – 50% of those who mention us
      • All American Steakhouse – October 24
        • We need kids to play outside the restaurant, walk around the tables letting people know who we are
        • 10% of all sales (dining area) if we are enthusiastic
      • Ledo’s in Crofton – November 12 – 30% of sales with the flyer
      • eScript – online mall – instructions are on the website
        • sign-up
        • select South River Music Boosters
        • prices are the same, no gimmicks, they just give us a purchase of what you spend
        • every store gives a different percentage
        • restaurants – buy a gift card and use it locally
      • SmileAmazon – you have to login through SmileAmazon first
        • They give a ½%, but it really adds up
        • You can connect your prime membership to it as well
        • You can’t get to it through the mobile app or the regular website
      • iGive – 1700 participating online stores
        • Just like eScript, each store gives a different percentage
      • Benevity Corporate Matching Program
        • Many corporations use Benevity as the management system for their charitable giving and they do corporate matching
        • They mail out the tax ID letter, etc. They make it really easy for us
      • Giant Gift Card Program
        • This is in the process.
        • Giant is willing to sell us gift cards at a 5% discount. We sell the gift cards at full price and people use them for their normal grocery shopping.
        • We’ll let you know when this is ready. There will be a form on the website. You fill it out and your student brigs it in, then we will get you’re the gift cards.
      • Dinner and a concert for the Winter Concert
        • The kids have to be here and we can feed you dinner for a nominal fee
      • Feeder concert bake sale – in November
        • We will check to see if these can be home baked or must be store bought
      • Buttons – we will be starting to sell buttons – it’s fun, easy, and profitable
      • Teri is the Regional Director for Destination Imagination
        • March 17
        • We are able to see buttons and food at the events
      • Future ideas:
        • Bowie Baysox Concession Stand
          • We’d have to do 3 games
        • Orioles Ticket Sales
          • They will give us discounted tickets that we can sell
        • Band programs and sponsorship banners
        • Golf tournament
        • Bull roast
      • We are open to any ideas that you have
    • Volunteers
      • Committee Chairs and Committee Volunteers
      • Volunteers for events, such as football games, etc
      • If interested, please write us at southrivermusic@gmail.com
      • AACPS requires us to have a background check when volunteering and working with the students
        • We will e-mail out the link
        • It is free
        • It is separate from the sports background checks
      • It’s a lot of fun and a great way to meet people. The kids really appreciate it.
    • Keep in Touch
    • Meeting schedule – add from presentation
      • 4 general meetings per year
        • We know you are busy.
        • Committees meet separately.
      • Also available on the website
    • Booster Budget – Lawrence Priebe
      • We appreciate anything you do to help us with fundraising or volunteering.
      • The funds this year are down a little bit from last year. This impacts our uniform savings.
      • If you have any questions about where we stand, please let us know. It goes quick, but it’s all for supporting the children.
      • The different groups have separate budgets, such as for chorus, orchestra, etc.
        • If chorus is looking to raise funds for something, we could earmark funds for them, such as band has for uniforms.
      • If you just want to make a donation, send it in with your child to put in the mailbox and we’ll send you a tax letter for it.
      • Transportation is our biggest expense right now.
      • We provide the financial information at any of our meetings. We do not put it on the website, but we can give you a copy at any time.
    • Spring Trip
      • We are trying to come at it differently this year to prevent some of the problems from last year. Late March, early April. This will not be coordinated with Spring Break as its Easter weekend and the company doesn’t even offer anything during that weekend.
      • This is for band, jazz band, orchestra, and chorus. All perform on the trip.
      • 4 days, 3 nights (Leave Wednesday night, return Sunday) – They will miss 2 days of school, 1 A day and 1 B day
      • We have 3 safe locations to propose that won’t interfere with AP exams:
        • Toronto
        • Charleston
        • Atlanta
      • We are going to send out a doodle to the parents and students to vote on where they’d like to go, including the side activities. We want to excite the kids and get the participation back up.
      • The cost between the three is very similar, so it’s really about what the kids want to do. $700-750 per person.
      • Mixed Bag Fundraiser – proceeds go to the student account and you can apply it to wherever you want it to go – fall fee, spring fee, spring trip, etc.
      • We do not make any money on the spring trip.
      • More information will be coming out very soon.
    • Spirit Wear
      • We are in the midst of getting the store opened again.
      • We are also trying to get it open year-round and to get better prices.
      • We do not make any money on the spirit wear.
    • Uniforms
      • Make sure that uniforms still fit, including shoes and bibs.
    • Music Fees
      • There is a corrected price listing on the website and in the handout for tonight.
      • We may have another update for chorus.
      • Make sure you put your child’s name and the purpose on the check memo line.
      • If you want to write a check tonight, you can turn them in tonight.
    • Musician Information Sheet
      • If your child has not turned in a form yet, we will need you to complete one.
      • Please submit one for each child.
      • Cavanaugh will have these forms available during class as well.

Mr. Cavanaugh

  • We are trying right now to make sure that we have all of your information up to date.
  • While we try to talk to everyone at back-to-school night, we may not have time to talk to everyone, so we are trying to get out communications out early.
  • Welcome back to the school year and thank you for coming tonight.
  • Welcome Dr. Orr from Annapolis Middle School and it is lovely to have her join us in the Music Department this year.
  • Marching Band has started strongly – Show: Lunar Journey
    • We are doing this to be fulfilling both to the students and to those in the audience. We craft a show that is relatable and singable.
    • 4 songs:
      • Rocketman
      • Fly Me to the Moon
      • Clare de Lune
      • Counting Stars
    • We can use help constructing the remaining star props. There is an example in the back of the room right now.
    • Links to example shows are on Edmodo
    • The master calendar is already on our website and the students have hard copies. It is also on Edmodo.
  • Orchestra is going to be off to a great start with our Scary String concert on Oct 30 in partnership with the Towson University Orchestra.
    • We will be travelling to Towson and get a tour and have a pizza party with the Towson Orchestra.
    • Students can wear their Halloween costume for the concert.
    • This is followed by the feeder concert in November.
    • We have been given an invite to perform at the Governor’s mansion on Dec 9 between 2-3 to walk the grounds of the mansion and listening to our string quartet play.
  • Next year’s spring trip will be Disney!
  • Orr is working with her choral students to start work on All County music and All State music.
    • The music is available now at the Maryland MMEA website.
    • The dates are published on our calendar.
  • Auditions for the Rock and Soul Revivial will be opening soon. Opening weekend is right on the heels of the feeder concert.
  • Dinner and a Show concert experience is a great idea and we are looking forward to doing it.
  • We had a great turnout for the freshman first day of classes. We had the marching band members playing Pomp and Circumstance for the kids and we marched into the auditorium for them. We saw a transformation in the students once they saw and heard the band.
  • The Cadette program is going well and strong for both the band and orchestra. We need to make sure that there is a wealth of interest also in jazz, orchestra, and chorus.
  • Homecoming is Oct 6 and we have invited alumni back to have dinner with us and play along with us. We will be giving them commemorative buttons.
    • We’ve given then a 2-week window to RSVP.
    • We have an alumni who has stepped up who is willing to help out with the program.
  • We hope to see you back next week for back-to-school night.
  • Thanks for coming!

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